IseoLabs AG - Home
IseoLabs - ECM Consulting

Projects

Our Recent Engagements


 Lifecycle / Migration

migration EMC Documentum to opentext

rfp (WTO) migration opentext archive

migration fileserver to sharepoint

migration opentext cs10 to sharepoint

upgrade opentext cs10.0 to cs10.5

Migration sap legacy archive


RollOut / Solutions

worldwide Rollout opentext cs10

rollout change control workflows

e-sign WF: project documents (gxp/csv)

e-sign WF: business documents

 


SAP / ERP

optimise opentext xecm for sap

extension sap archiving

SAP vendor invoice processing

SAP and email archiving

ecM strategy and rfp for SAP


Industries


List of Projects

 

Migration from EMC Documentum to OpenText

 
 
 

client challenge

  • Our client in Life Science industry faced an End of Lifecycle of EMC Documentum V5.x
  • Upgrade to the new version of Documentum has been evaluated as not economic
  • Need to retire the system and migrate stored files into validated OpenText Content Server

project scope

Migration of more than half a million objects, about 300.000 files from EMC Documentum into controlled environment of OpenText Content Server using standard tools like Object Importer

  • Project ran under GAMP5.
  • Project duration >1 year, project size >2000 hrs

solution                                                               

Extensive analysis of differences between the systems. For Migration standard tools of EMC DeepExport Tool and OpenText Object Importer have been used. Each document has gone through an integrity(checksum) and completeness check

our role       

  • Overall Project Management incl. 3rd-party
  • Consulting and Technical Governance of the migration
  • Extensive Test Planning
  • Coordination of technical, business and validation activitites
  • Stakeholder management                                              

 

 
 
 

Rollout & Program Management OpenText CS10

 
 
 

client challenge

  • Our client implemented the first pilot based on OpenText Content Server
  • Worlwide rollout approach not successful and no general availability
  • Our client migrated the application to IBM Data Center to be run as application as a service
  • Need to rollout the document management system worlwide with full functionality and business support

project scope

Worldwide Rollout and general availability, consolidate Legacy DMS & Archive, Archive Integration DMS & SAP

  • Project duration >3 years, project size >5000 hrs

solution                                                               

Program Management, Service Management and Application Support for OpenText Content Server 10 / OpenText Template Workspaces

                                                                                                                              

our role       

  • Program Management
  • ECM Architecture & Roadmap Consulting
  • Service Management
  • Service Operations
  • Incidents/Tickets/Problems/Maintenance Windows                         
 
 
 

 
 

Optimisation of Solution based on OpenText xECM

 
 
 

solution                                                               

ECM Link Interface Configuration, Programming of Property Provider (SAP ABAP), Configuration of Connected Workspaces based on OpenText Extended ECM

our role       

  • Requirements Analysis
  • Solution Design
  • Technical Specification
  • Configuration in OpenText Content Server            

client challenge

  • Our client in fashion industry from Milano has implemented solution based on OpenText Extended ECM for SAP
  • Need for optimisation and extension of the solution with additional SAP business objects and corresponding Business Workspaces

project scope

Analysis of current solution and implementation of additional document types, business objects / business workspaces

  • Project duration 4 months, project size >300 hrs
 
 
 

 
 

RFP (WTO Tender) Migration OpenText Archive

 
 
 

client challenge

  • Our Public Sector client in Zurich had implemented a SAP Archiving and Rendition Services solution based on OpenText Archive Server which should be extended to support a larger user base
  • The necessary upgrade project volume required a public (WTO) tender which was used to re-evaluate the solution and vendor

project scope

Requirements analysis, creation of tender documents and vendor evaluation criteria, market analysis, publication of tender in SIMAP and communication with vendors, evaluate vendor offers

  • Project duration >6 months, project size >700 hrs

solution                                                               

Prepare and execute a public tender for migration and retirement of existing OpenText Archiving Solution for SAP

our role       

  • Requirements Analysis
  • Preparation of tender Documentation / RFP
  • Preparation of evaluation criteria
  • ECM/Archive Market Reserach based on client requirements
  • Support for technical vendor questions during the RFP
  • Offer evaluation support for evaluation team
 
 
 

 
 

RollOut Change Control Workflows

 
 
 

client challenge

  • Our Client in Life Science industry needed to improve existing Change Control Workflows run based on OpenText Content Server (QMS)
  • and to implement additional Change Control Workflows in sites
    • including e-sign
    • and extended reporting functionality

project scope

Design and implementation of four Change Contol Workflows based on OpenText Content Server (QMS)

  • Project duration >14 months, project size >1300 hrs

solution                                                               

Based on the existing OpenText Content Server and QMS controlled environments, existing Workflows have been optimized and one new Change Control Workflow has been implemented

our role       

  • Project Management
  • Requirements Analysis and Specification
  • Design of Functional and User Tests
 
 
 

 
 

Extension OpenText Archiving for SAP

 
 
 

solution                                                               

Extend existing SAP Archiving scenarios based on SAP Archiving & Document Access by OpenText incl. OpenText Archive Server and OpenText Enterprise Scan

 

our role       

  • Solution Design & Concept
  • Project Management incl. 3rd party handling
  • Implementation with partner

client challenge

  • Our client in the medical technology industry needed to extend some existing SAP Archiving and Retrieval scenarios
  • The new scenarios included scanning and archiving of
    • purchase order correspondence initiated on existing MFPs and
    • delivery notes for goods receipts in case of partial deliveries of raw material
  • including enhanced business process views.

project scope

Design and implement SAP Archiving and Retrieval scenarios

  • Project duration & size: several days
 
 
 

 
 

Migration from File Server to SharePoint

 
 

client challenge

  • Our client in Telecommunication industry faced compliance issues with access to confidential information on File Server
  • Historically grown content with highly complex folder structures on File Server decreased efficiency and collaboration
  • With rollout of SharePoint on premise our client needed support to concept the migration of 20TB of data from shared drives to SharePoint

 

project scope

20TB of content in scope with high-complex linked Excel sheets and technical data formats. Concept for Data Migration to SharePoint on premise and Guide for Data Clean-Up 

  • Project Duration: 9 months; project size >1000 hrs

 

solution                                                               

Analyze the data and the content to be migrated, prepare a Migration Concept including the User Guide for Data clean-up. For the data analysis “Treesize” has been used. Management of complex links between Excel files has been resolved with “Link Fixer Advanced"

 

our role       

  • File Server and content analysis of 20TB data
  • Main “pain-points” analysis and solution proposition: treatment of confidential data, HR data etc.
  • Preparation of the Analysis and Recommendations
  • Preparation of a Migration Concept
  • Preparation of a User Guide for data clean-up